Fed up with trying to keep track of leads and lease negotiations? You’re not alone. Commercial real estate (CRE) lease tracking can get complicated, which is why Yardi created Deal Manager in the first place. 

Yardi’s Deal Manager is designed to streamline and enhance the CRE asset management process. Its highly customizable platform provides flexible options for lease management. But as with any highly customizable software, that flexibility makes it challenging to optimize Deal Manager to your unique needs. 

To make sure you’re getting the most out of your Deal Manager module, make sure to follow these 5 hacks:

  1. Don’t overcomplicate approvals.

    Deal manager allows for sophisticated approval workflows due in part to the built-in advanced notification structure. This notification structure allows for not only approvers but watchers on different levels. This means that when a lease is finalized, the system can be set up to notify all relevant stakeholders. This allows for a significant amount of flexibility and customization, which can make it easy to get long, and sometimes overcomplicated approval structures. Keeping things simple helps to avoid confusion. 

  2. Plan your automations. 

    There is a long list of available automations in Deal Manager. Depending on your organizational needs, you may want most, some or all of them. Taking the time to map out what automations make sense with your processes-and identifying areas where you may prefer not to automate-is critical for making sure Deal Manager is set up in a way that works well for you. 

  3. Implement clear procedures around property onboarding. 

    Deal Manager uses property lists to sync to Voyager. Properties that are not on the list are not going to be synced between Deal Manager and Voyager. Making sure that properties are added to this sync list as part of the property onboarding process is critical. Clarity around who is governing the list is also vital. 

  4. Make use of the risk rating feature.

    One of the default features available on the tenant dashboard is a risk rating that can be used to identify tenants at risk of not renewing. This can allow your team to identify which units or properties are likely to need marketing and/or brokerage attention. 

  5. Get expert support.

    Deal manager has a lot of flexibility, which is fantastic for customization. However, if you don’t have the right people setting up your system, it may not be set up in the most optimal way for your organization. Even if you have people internally who have the knowledge to do the implementation well, they may not have the time needed to do it all themselves. Making sure your team has the support they need can be the difference between a successful implementation and a failed one. 

 

Have questions about Deal Manager? Get in touch!